Legal administrative assistants perform a variety of secretarial and administrative duties in law offices, legal departments of large firms, real estate companies, land title offices, municipal, provincial and federal courts and government.

Profile

Example titles

  • Administrative assistant – legal
  • Corporate law legal assistant
  • Legal assistant
  • Legal assistant – criminal law
  • Legal secretary
  • Litigation legal assistant
  • Litigation secretary
  • Real estate secretary

Main duties

This group performs some or all of the following duties:

  • Prepare and key in correspondence and legal documents, such as deeds, wills, affidavits and briefs, from handwritten copy, shorthand and machine dictation using computers
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Schedule appointments, meetings and conferences for employer
  • Set up and maintain filing systems, utilizing knowledge of legal records and procedures and frequently controlling confidential materials and documents
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information internally and with other departments or organizations
  • Determine and establish office procedures and routines
  • May supervise and train other staff in procedures and in the use of current software
  • May attend court, meetings or conferences to take notes, minutes and dictation
  • May perform other general office work as required including preparing financial statements.

Employment requirements

  • Completion of secondary school is usually required.
  • Completion of a one- or two-year college or other program for secretaries or legal secretaries is usually required.

Exclusions

  • By-law clerks (in 1452 Correspondence, publication and regulatory clerks)
  • Court recorders (in 1251 Court reporters, medical transcriptionists and related occupations)
  • Paralegal and related occupations (4211)

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